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Another DAM Podcast interview with Ralph Windsor about Digital Asset Management

Listen to Another DAM Podcast interview with Ralph Windsor on Digital Asset Management

 

(Duration – 13:17)

 

Here are the questions asked:

How are you involved with Digital Asset Management?

What are Digital Asset Management Open Specifications?

What are the biggest challenges and successes you’ve seen with Digital Asset Management?

What advice would you like to share with DAM professionals and people aspiring to become DAM professionals?

Transcript:

Henrik de Gyor:             00:00                This is Another DAM Podcast about Digital Asset Management. I’m Henrik de Gyor. Today I’m speaking with Ralph Windsor. Ralph, how are you?

Ralph Windsor:             00:08                Hi Henrik. How are you?

Henrik de Gyor:             00:11                Good. Ralph, how are you involved with Digital Asset Management?

Ralph Windsor:             00:15                Yeah, that’s a good question. I’ve been doing DAM for about 25 years now. if you can believe, originally when I first started in this, I was a freelance multimedia software developer. This is sort of back in the days of multimedia CD-ROMs in the mid-nineties. I had a client around that time there was a photo library and they wanted a searchable catalog of all their images with a lightbox where you can select favorites and so on. And I built that for them. And then I had a few other similar sort of clients, so smaller, medium-size stock media libraries. They wanted the same kind of thing. That progressed later. We had design agencies and some enterprise clients. We wanted what used to be called corporate style guidelines, which is where basically that like a logo, print artwork, a key photos, people put all that onto a CD-ROM and instead it’s sort of like early forerunners of the kind of enterprise DAMs that you get these days.

Ralph Windsor:             01:22                And then around 2000, we were mainly doing web-based catalogs. Most of the clients were corporate and we were essentially looking to build in house media libraries rather than kind of yeah, going to stock video libraries and are there around that time we’re still doing offering all the sorts of services. So developing the software, doing scanning, because a lot of the images were still non-digital at that time. Sometimes managing digital asset libraries and also consulting, which is a big part of the service that needed to be provided then. And now I would argue also around 2012, we sold off the software side of the business to another vendor. We’re interested in taking that on for their own platform. And we focus now entirely on consulting since things like managing DAM implementations, vendor selection, metadata analysis, troubleshooting. We usually get asked to participate across the whole sort of range of, yeah, the DAM delivery life cycle you might say. And the thing I’ve probably worked on, I work this out, about 120 unique projects and each one of them has, yeah, I’ve learned something new from each one of them. So yeah, there’s a fair bit, yeah. In terms of my involvement with DAM, it’s pretty much defined my professional life you might say.

Henrik de Gyor:             02:52                Ralph, What are Digital Asset Management Open Specifications?

Ralph Windsor:             02:56                Yeah. No, that’s not a good question. there’s been a lot talk about standards in the DAM over the years. Various initiatives kind of come and gone tend to go anywhere because there isn’t really the kind of commercial motivation for the vendors to make the products work together. And the other sort of participants don’t really have the time or necessarily the inclination to make things happen. I know that the DAM Foundation, when that was still going, they set up this thing that the 10 core characteristics, I believe that was around 2014 and that’s not actually a bad first attempt at some sort of standard to work to. And it does cover the basics. But one thing I notice as you go through this towards the latter half of it, some of the areas of it get quite vague. So you’ve got sections like administrative capabilities, which are sort of quite broad and open to interpretation.

Ralph Windsor:             03:59                And there’s other things about being able to handle many types of files, which isn’t particularly a unique feature. I just kind of got the feeling there as they were coming up with this they maybe had the realization that this is quite a deep and complex sort of subject and just the fact that, you know, there are 10 characteristics rather than five or four or something. It gives you a clue that this is sort of an in-depth subject that doesn’t lend itself very well to a kind of static list so to speak. And just following on from that. Yeah, there’s things like APIs, reporting, audit trials…they’re not actually addressed by the 10 core, which I think they were aware of DAM Foundation and there was maybe an expectation that they might add those in later on.

Ralph Windsor:             04:56                But obviously the DAM Foundation’s not around anymore. So that doesn’t happen. The way I looked at it was this is less like a kind of fixed list or list of sort of characteristics. And it was more like something like an open specification, a functional specification of what a DAM system might be would be something that would be more appropriate just because of the fact that if it’s open, anybody who’s involved in the DAM community can in theory, contribute and comment on it and participate. And also cause it’s open-ended if there is new functionality becomes important in DAM systems, like some of the areas that I’ve mentioned or even if it’s simply just a missed off, it’s quite easy to develop those and it’s far more organic and dynamic as well. So, yeah, that that’s one of the things we’ve been looking at is I can open specification for DAM systems that you can benchmark when is against that can kind of grow and evolve as the industry does.

Ralph Windsor:             06:02                Obviously there are going to be caveats with it just like there are anything else. Just cause the system maybe ticks all the functional boxes doesn’t necessarily mean that it’s going to be superior to another one because things like usability and so on. And there’s the whole question of how to interpret whether or not a system has the functionality where it doesn’t. But yeah, open specification seem to be more suitable as a framework for evaluating and assessing DAMs. going forward then was we’ve got with the, the current initiatives, which were, were good at the time, but I think they’re becoming less fit for purpose than they were when they were originally envisaged.

Henrik de Gyor:             06:48                Ralph, what are the biggest challenges and successes you’ve seen with Digital Asset Management?

Ralph Windsor:             06:53                I think on the challenges side, there are two of them. The first would be user adoption and the second one would be interoperability. Just taking the user adoption first. I’m persuading as you know and we both participated in the webinar at the end of last year on user adoption with Lisa Grim, Ian Matzen and Frank De Carlo. What we talked a lot about a lot of these issues, but yeah, getting people to actually use a DAM once it’s been implemented and set up and so on remains one of the biggest challenges. I think that that affects everybody across, across the industry. it’s almost, it’s kind of chicken and egg conundrum. If you’ve got an organization where the DAM gets widely adopted, then it kind of almost, it generates a spark which maintains interest in it and a lot of buzz and activity and it becomes kind of self-sustaining.

Ralph Windsor:             07:57                but if you don’t get that right, then it never actually touches people’s imagination and it almost seems like it doesn’t matter what you do, it doesn’t actually get taken up. I think I’ve, I’ve mentioned this, made this comparison a number of times before. It really is DAM user adoption is a lot like a kind of sales and marketing activity and there’s definitely a lot of similarities between those sorts of activities with adoption and getting people to take up the DAM. So that’s, that’s one of the main challenges and I think that that’s always going to remain the case as well. yeah, so certainly on that side, the other big challenge has been interoperability. I was talking about standards earlier and basically, there aren’t our interoperability standards in DAM and on top of that there are hundreds, literally hundreds of systems.

Ralph Windsor:               08:54                Where this really becomes a challenge is it’s less about two DAM systems talking to each other. Although that does come in, it’s more where you’ve got third-party component that has to integrate a DAM with something else like a web content management system or you just want to build some plugin. Some functionality is going to extend upon a DAM to develop it in a way that the vendor didn’t envisage. If you one of these sort of tool vendors or you want to integrate with something, you’ve got a hundred products which you potentially got to develop a component for. Then what happens then is that the developers of those tools kind of have to make a choice about which ones they’re going to support, which ones are not. And profile, you know, using numbers and all kinds of things like that.

Ralph Windsor:             09:43                And, and I think yeah, interoperability, yeah. Is a big challenge for this asset management right now. And in terms of the successes, it’s almost like the flip side of, of the interoperability point. I think a lot of people now have, I’ve realized I’m certainly in the last six or seven years. I’m the integration and this whole digital asset supply chain piece which is coming in now is really important. And the, the advantages of being able to integrate and connect DAM’s, we’ve lost different systems and put your DAM’s system kind of like at the heart of the enterprise in terms of its, its role as a kind of media construct content hub. That’s been a massive success. That’s really what’s kind of keeping them in the game as an enterprise technology at the moment. So yeah, those would be my three or my two top 10 challenges and and top success.

Henrik de Gyor:             10:46                And Ralph, what advice would you like to share with DAM professionals and people aspiring to become DAM professionals?

Ralph Windsor:             10:52                Yeah. This is quite a broad-based one. I think to be a successful professional digital asset manager, you’ve really got to be self-reliant perhaps more so than the many other roles. You’ve got to take on a lot of different activities. They’re all quite different from Italia, quite unique terms of the skills that chances are you’re probably not going to have a team. And even if you have, it’s going to be a very small one. So, yeah, you’ve definitely got to be a self-starter or one of these people who’s prepared to learn a lot of different stuff and kind of get on with it without other people kind of yes, sort of coming along and spoon-feeding you or helping you. So the work kind of covers all sorts of different subjects. You’ve got to be a bit of a technical expert, you’re going to have very strong metadata skills.

Ralph Windsor:             11:44                I [have] at least an understanding of library science and some of the best digital managers I’ve come across all got MLIS library science qualifications. I talked earlier about sales and marketing knowledge for you getting people to adopt DAM systems. And there’s, there’s an element of that as well. You’ve got to be a bit of a kind of marketer and you’ve got to be constantly demonstrating to your senior management though that DAM and what you do does generate huge amounts of value for the organization. So there’s all those sorts of skills that have to get thrown into the mix. And I think if you really need to be as a professional, digital asset manager you’ve got to be honest with yourself and look at where you’re strong, where you’re weak, and if there are areas that you’re weak at, then you have to work on those. Yeah, keep your skills and the knowledge up to date. And if I make a plug here, I would obviously recommend you look at publications like DAM News and also, yeah, the DAM section on CMSwire and stay up to date with what’s going on in the industry so you can learn a lot more and, and develop your expertise as your career progresses.

Henrik de Gyor:             13:02                Great. Well, thanks Ralph.

Ralph Windsor:             13:04                Thank you Henrik. Thanks for the opportunity.

Henrik de Gyor:             13:06                For more on this, visit anotherdampodcast.com. If you have any comments or questions, feel free to send me an email at anotherdamblog@gmail.com. Thanks again.

 

Listen to Another DAM Podcast on Amazon Alexa, Apple Podcasts, AudioBoom, CastBox, Google Podcasts,  RadioPublic, RSS, Spotify or TuneIn

Need a Digital Asset Management Consultant?

Another DAM Consultancy can help. Contact us today.


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Another DAM Podcast interview with Rebecca Schneider on Digital Asset Management

Listen to Rebecca Schneider talk about Digital Asset Management and Content Management

Transcript:

Henrik:   This is Another DAM Podcast about Digital Asset Management. I’m Henrik de Gyor. Today I’m speaking with Rebecca Schneider. Rebecca, how are you?

Rebecca:   Good. Thanks.

Henrik:   Rebecca, How are you involved with Digital Asset Management?

Rebecca:   So I am a Content Strategist. I have a background in library studies and library science and I often am involved in digital asset management projects with my clients.

Rebecca:   How do you help organizations understand their content, advocate for realistic solutions and evaluate those implemented solutions over time?

Rebecca:   I work with clients to understand their current state through interviews and content audits and understanding where they are currently at. And then I work with them to define their goals for their content in relation to their business and where they want to take the content in the future. I always advocate for practical and realistic approaches to content because not every content solution is perfect. So we have to be practical in our approach to make sure that, you know, the solution is effective and mindful of cost. I try… I strive to help my clients get as much return on investment as possible. And for me, the key is to understand that content is a corporate asset and it needs to pay its way.

Henrik:   What are the biggest challenges and successes you’ve seen with Digital Asset Management?

Rebecca:   A really big challenge that I see is just the sheer number of objects, you know, images, videos, etc. That are now being managed even compared to just five years ago and think about the technology that allows us to create 4K images and videos which will require a great deal of storage. There’s just so much stuff out there. So I really feel that that is a really big challenge just to manage all that information. And a success in some ways is the realization that from organizations that they need the proper tools and processes to manage their content. I think a lot of people are having a bit of a come to Jesus moment, so to speak, when it comes to their content and realizing that they have to manage it. They can’t just put it on a shared server and call it a day. It needs active management and maintenance in order for that content to be useful to the organization.

Henrik:   You are going to present at the Insight Exchange Network DAM Summit in New York on January 24 and 25th of 2019. Tell us more about this.

Rebecca:   So the presentation that I am giving on the 24th [of January] is focusing on tagging and empathy. So what is that about? So this actually sprung out of a comment that I made at last year’s summit [in 2018] where I said it would be nice to see more tagging, focusing on empathy to help enrich the content experience and that’s a nice thing to say, but what does that really practically mean? I mean, we use empathy to understand and relate to customers and users and to create appealing content interactions and a lot of organizations and brands are using empathy as a tool to encourage user engagement with the brand and imagery and videos. Most certainly played a significant role in that kind of messaging. Right now I’m seeing a lot of, you know, a lot of campaign-related, kind of one-off attempts to create sort of an empathetic marketing focus, but nothing that seems really long-term and for me the primary challenge remains and how do we tag all of this content that we’re dealing with and support empathetic communication across multiple channels.

Rebecca:   And as I said before, it’s one thing to add content for a specific campaign. What about entire websites and apps and mailings and all the things you used to reach out to your client or customer base? So, I’m using this session as sort of a launch pad to explore how tagging based on empathy can increase the brand engagement, but also sort of the practical aspects of how we could potentially make this happen, you know, also thinking about the context of the user experience itself, you know, regional, cultural, socio-economic and how we can approach tagging in that regard practically and have it be leveraged in a manner that would really increase the interaction between the brand and the customer or the client, and I certainly don’t have all the answers for this, you know, but I think it’s really worth having the discussion and getting input from the attendees regarding the need, the practical aspects of implementation and how the success of this kind of tagging can be measured. I’m also going to be on the future digital asset management which is earlier in that day and that’s always fun because it’s always really fun to hear about what other people are thinking about where digital asset management is going and what the issues people are grappling with and how do we get there.

Henrik:   What advice would you like to share with DAM professionals and people aspiring to become DAM professionals?

Rebecca:   One of the first things that I encountered when I became a full-on content strategist with the amount of education that I had to do with clients about what content strategy is, what digital asset management is and the approach to managing content. I think everyone should always be prepared to educate others on why this is, what they do, why this is important and how it can really help the, you know, the organization. Every new client I have, it’s always an education and you know, on both sides, you know, I’m learning about them. They’re learning about me and my company and what we can do for them. But you always have be prepared to talk to people about why it’s important, what you’re doing because digital asset management is not a well… outside the particular field, it’s not particularly well understood to a certain extent, so it’s always important to have that put on your teacher hat role and then one of the other things I would also recommend is that when you work with clients or work with people in your organization that you have to lead them on this journey, but you also have to partner with them on this journey. It’s not like you say, okay, well this is how it needs to be done. You work with people, and incorporate them along the journey as you go figure out what your content management process these are, you know, how you’re going to focus on managing assets and those sorts of things. So they’re part of the journey with you. And then my third recommendation would be to say that metrics is your friend. You must be able to measure how your content is performing, good or bad, you know, success or failure in order to help make strategic decisions regarding the direction of the content. You know, maybe having to do it successful…well, that’s great, let’s do more of this, or you may need to do some course correction. It’s super important to have those KPIs and metrics defined and baselined so you can understand how your content is performing.

Henrik:   Great. Thanks, Rebecca

Rebecca:   Thank you

Henrik:   For more on this, go to anotherdampodcast.com for over 200 interviews like this. If you have any comments or questions, please feel free to email me at anotherdamblog@gmail.com. Thanks again.

 

 

The DAM Summit was created for Digital Asset Management professionals on topics requested by DAM professionals and created by the Insight Exchange Network. #IENDAM

Use discount code M123ADC15 for 15% off registration to attend. #IENDAM

There will be a NYC DAM Meetup on January 23, 2019 too. See you there. #IENDAM

 

 

Listen to Another DAM Podcast on Amazon Alexa, Apple Podcasts, AudioBoom, CastBox, Google Podcasts,  RadioPublic, RSS, Spotify or TuneIn

Need a Digital Asset Management Consultant?

Another DAM Consultancy can help. Contact us today.


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Insight Exchange Network panel discussion on Digital Asset Management career paths

During the Insight Exchange Network conference about Digital Asset Management (DAM) on January 24, 2018, a panel discussion was recorded on the topic of career paths in DAM.

Panelists:

Jennifer Anna, Photo and Digital Asset Manager, World Wildlife Fund

Kym Coffey, Director of Digital Engagement and Content Strategy, Marketing Media Communication

Moderator:

Henrik de Gyor, Chief Consultant, Another DAM Consultancy

Here is the audio recording from this panel discussion (Duration: 46 minutes)

 

 

Listen to Another DAM Podcast on Amazon Alexa, Apple Podcasts, AudioBoom, CastBox, Google Play,  RadioPublic, RSS, Spotify or TuneIn

 

Need a Digital Asset Management Consultant?

Another DAM Consultancy can help. Contact us today.


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Another DAM Podcast interview with Jay O’Brien on Digital Asset Management

Jay O’Brien discusses Digital Asset Management

 

 

Transcript:

Henrik de Gyor:  [0:01] This is Another DAM Podcast about Digital Asset Management. I’m Henrik de Gyor. Today I’m speaking with Jay O’Brien.

Jay, how are you?

Jay O’Brien:  [0:09] I’m doing great. How are you?

Henrik:  [0:10] Great. Jay, how are you involved with Digital Asset Management?

Jay:  [0:14] In my role at the Baltimore Ravens, I’m the director of broadcasting and stadium productions. I fell into the Digital Asset Management role here. I started 11 years ago here as an intern, just logging tape, doing tape‑to‑tape editing and logging tape in the…I think it was AVID media logger.

[0:35] I got very good at Digital Asset Management in terms of typing out every single play of every single Ravens’ game. That’s how I became a stickler for asset management and also became a football fan.

[0:47] I say I fell into it, because Digital Asset Management, as I’ve advanced through the Ravens and now I’m in charge of the broadcasting department, we were faced with a situation where we basically had to make a move. The previous system we’re on was at its end of life and it was, of course, going to be a big investment to upgrade.

[1:06] I took on the role of learning as much as I could about all the new asset management systems that were out there. It’s pretty exciting. It’s not something I thought I would be interested in but I’ve been working with some great people at other teams, and with our consulting group that we used to implement this new system that we’re on.

[1:24] I’ve really learned a lot and there are some great people in the field like yourself who’ve been very, I guess, instrumental in helping me to learn as much as I can about this. Now, I wouldn’t in any respect call myself an expert. I’m an intermediate novice in this whole thing and learning more about it every day.

[1:38] Our primary objective here is to create great content. When we made this change, I guess more involved in automating our Digital Asset Management, helped us to get away from the tedious typing out every player’s name and to actually editing content.

Henrik:  [1:53] How does a football team use Digital Asset Management?

Jay:  [1:57] It’s pretty interesting. For an NFL team, there are actually two different video departments that are using Digital Asset Management for two completely different purposes.

[2:06] We have a coaching video department which is using Digital Asset Management to record every play from practice and every play from the games so that our coaches can then go through to analyze the plays for teaching and to get ready for future opponents and that type of thing.

[2:22] What my department does is more on the entertainment side. We create television shows that air in our local market here in Baltimore and Washington, DC, also on our team’s website and mobile app and iPad app and all that kind of good stuff. Then, we also create all the entertainment at our home games on our big screens and our ancillary video boards.

[2:47] What we’re using Digital Asset Management for is to capture all the footage that we shoot at practice, at games, off the field with our players doing work in the community and that sort of thing. We’re using Digital Asset Management to capture and tag all that media so that it’s very easily searchable for us.

[3:11] You don’t know that you need a shot until you need a shot. We were working on a feature this past season about our old national anthem singer who sang national anthem for the first 18 years of our franchise. We had logged the first game that he sang the national anthem.

[3:29] While you’re logging and tagging that asset, you’re probably thinking to yourself “When am I ever going to need this?” But you eventually do. I’m sure that the people that are for us doing a lot of loggings sometimes are thinking “Wow, they’re never going to use this clip.” Surprisingly, we often do.

[3:45] With a team that’s now in our 20th season of existence like the Baltimore Ravens, we’re getting to the point now where we’re doing a lot of look backs and in‑a‑moment‑in‑time of the most famous plays and players in our history. Without a robust Digital Asset Management system, we wouldn’t be able to create the content and the quality that our fans demand.

Henrik:  [4:06] Jay, what are the biggest challenges and successes you’ve seen with Digital Asset Management?

Jay:  [4:10] For us, the biggest challenge is, with this new system that we have, we’re utilizing the Levels Beyond Reach engine. But it gives you the chance to create as many metadata fields and as many metadata keywords as you want.

[4:24] That’s the challenge and the success of the new system. You want to be able to search by all sorts of different tags. You also don’t want to create too many that you get bogged down with it or that the tagging process takes such a long time that it becomes not very worthwhile.

[4:43] That was our big challenge with this new system. Now going back in time, before you were able to tag metadata using drop down menus and things like that, everything was manual. You were typing everything out. At least, we were.

[4:58] For example, we had someone logging for us back 10 years ago who spelt a certain player’s name wrong for the entire season and nobody caught it. That’s a big challenge because when we’re searching for that player’s name and we’re thinking, “We know this player had good plays during the year. Why aren’t any of them showing up in our asset manager?” It was all just because of a misspelling.

[5:19] That’s a challenge that we’ve certainly overcome now with this new system where we can easily load an Excel roster of our players and then you type in the first letter or two letters of the player’s name and you move on. This new system has saved us a lot of time.

[5:32] At the same time, when we were first establishing the system and determining what fields and what key words we wanted, I think at first we may have gotten too overly ambitious of creating so many different fields that it was taking longer for the first few weeks of our season to log our games and not less time, which is what we anticipated going into the season.

[5:54] We were logging everything from what color jerseys our players were wearing, what the weather was like. It’s really just trying to be ambitious without being overly so where it’s really costing you time and not saving you time.

Henrik:  [6:07] What advice would you like to share with DAM professionals and people aspiring to become DAM professionals?

Jay:  [6:12] When we went through the process of choosing a new asset manager, we demoed as many of the new systems as we could. We also spoke with, in our case, other football teams that we knew had made this transition to a new system or teams that we knew were as robust as we are in terms of the amount of content we produce.

[6:33] Reach out to other people. Demoing is great and that was certainly helpful for us to demo every system we could. It was equally important for us to talk to people who have actually used the system, specific to our needs.

[6:46] We talked to some people who were using the system we went with and other systems but whose objectives are different than ours. What system may work for a sports team may not work for somebody who’s doing news programming or something like that.

[7:02] Reach out to as many people as you can who you think would be using the system for similar purposes. In our case, we leaned heavily on our consultant and integrator during the project to have them connect us to other sports leagues and organizations who we knew would be using the system for somewhat similar purposes.

[7:22] As I said before, as much as you can, figure out in advance what types of fields and key words you would like to use and have that all laid out. In our circumstance, we’re still evolving and we’re still adding metadata fields and key words and we’re removing some too. Don’t be afraid to do that and say, “This one is unimportant. We don’t really need this.”

[7:44] Those would be my two pieces of advice. It’s certainly a learning experience. This will be our sixth game of the season coming up. Just now we’re starting to get really into a flow and using the system in a way that is most beneficial to us.

Henrik:  [8:00] Thanks, Jay.

Jay:  [8:01] Thank you. Anytime.

Henrik:  [8:02] For more on this and other Digital Asset Management topics go to anotherdamblog.com. For this and 170 other podcast episodes, go to anotherdampodcast.com. If you have any comments or questions, please feel free to reach out to me at anotherdamblog@gmail.com. Thanks again.

Listen to Another DAM Podcast on Amazon Alexa, Apple Podcasts, AudioBoom, CastBox, Google Play,  RadioPublic, RSS, Spotify or TuneIn

 

Need a Digital Asset Management Consultant?

Another DAM Consultancy can help. Contact us today.