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Another DAM Podcast interview with Dan Piro on Digital Asset Management

Transcript:

Henrik de Gyor: This is Another DAM Podcast about Digital Asset Management. I’m Henrik de Gyor. Today I’m speaking with Dan Piro. Dan, how are you?

Dan Piro: Good. How are you?

Henrik de Gyor: Great. Dan, how are you involved with Digital Asset Management?

Dan Piro: I’m the Director of Digital Asset Archive with the National Hockey League. I oversee a team that’s responsible for ingesting video, digitization projects, metadata application, metadata integrity, and we work alongside of the post-production team here, NHL Studios to support their media needs and also the NHL Network and work together, solve problems, and help them create compelling content.

Henrik de Gyor: Dan, how does a professional ice hockey league use Digital Asset Management?

Dan Piro: Primarily we use it to send and receive media and to archive it. We have coming in from 30 arenas around the continent every game and you can have up to 15 a night. You get three feeds of the game from the time they press record, you’re talking four or five hours which can add up to 250-300 hours in a single night. So, you have all that material coming in and where you used to have to wait for tapes to come in by FedEx and that type of thing, now we have all the previous night’s games available for the start of the next work day. Our broadcast partners, our internal departments can use it. We get our photos coming in from photographers around the league and just bringing all this material together and having it at our fingertips in a very short timeframe allows us to like I said earlier, create compelling content, create it sooner and get it out the door.

Henrik de Gyor: Dan, what are the biggest challenges and success you’ve seen with Digital Asset Management?

Dan Piro: Well, the biggest challenge I was cast with when I came aboard here at the NHL a little over two years ago was to digitize all the physical archives ahead of our centennial anniversary. If there’s any hockey fans listening, they would know that we got the NHL 100 branding all over the league this year. And to prepare for that, we had a very short timeframe to digitize 150,000 or so videotapes, a half a million still images, slides, negatives prints, over a million documents that our PR department had and that’s game sheets which are the scorecards that the official scorer keeps in the arenas. That dates back to the second season, so we’re talking as far back as 1918.

And statistics records back to the very beginning of the league. Back then, they kept these huge ledgers throughout the season and every goal was marked down, every assist was marked down in these huge ledgers and we had to get all that content scanned and have it all ready to go so that we could celebrate the hundredth anniversary of the league. So as you can imagine, just the logistics of moving all that physical material around from various locations to various vendors; that’s a nightmare in and of itself. But we have a great team, our archive manager is the most organized guy I think I’ve ever met in my life and his system to track all this stuff and make sure we got everything back really saved the day for us.

I had a team of 15 people working to ingest this content, QC it, verify that we’re getting a file back for everything that went out the door. It was just a massive, massive undertaking which at the same time that we were doing all this work, we were setting up a new DAM system. With the new DAM, we’re bringing all this content into the new DAM trying to dig into all of our legacy databases from our videotape database, to our scoring database and pull as much of the information that we can from there and map it to the data fields in the new DAM. Just a massive, massive project to get this thing stood up and ready to go and bring in future and current content at the same time. It was a huge challenge and I’m happy to say that from physical archive perspective, it was very successful, but going forward, there’s always new challenges and new things to tackle when you set up a system like that.

One of the other things we had to deal with in bringing all this content in, these half million images that was scanned, much of it had no data associated with it as far as who the players were, who the teams were that were pictured in these photos. This team of 15 hockey experts, subject matter experts came in and were able to look at these phots one by one and when you might not be able to tell just by looking at something, who these players are, these guys did incredible research to … if a player was shown taking a shot and he’s half-turned and you can see that his jersey number ends with either a three or an eight and his name ends with E-R, and it’s a blue jersey, who is he? And what year is it? And judging from the equipment the guy is wearing, whether they’re left-handed or right-handed, the advertisements on the boards in the background, all these things went into researching who these guys are and tagging them and giving those photos values. When you’re setting up these systems there’s no point if you don’t apply the proper metadata along with that. Kind of all one project but all these different spokes to the project were really the challenges that we faced and at the same time, some of the success that we had.

Henrik de Gyor: What advice would you like to share with young professionals and people aspiring to become DAM professionals?

Dan Piro: I think we talked about this a little bit, a couple years ago when we did the podcast, and in the digital world that we’re living in now, I think everybody’s kind of a media manager. I sort of equated it to managing an iTunes library back in the day. And now with your DVR and backing up your phone and having an iCloud and all of these things that are part of everyday life and becoming more and more ubiquitous are really just a small scale of what media managers do professionally. You just have to scale that up to what the needs are in a multi-billion dollar corporation.

In terms of advice, if you’re organized with your personal media and you understand how to handle those practices, you can start to apply that at the entry level and then learn how larger companies do this type of thing. I think the interesting thing that’s happening in the DAM industry is that people are now coming out of school having studied to do this kind of work where historically, I think people from the era when I got into it were people that were industry professionals and they fell into it. Whether you were running a tape, library, or you’re a production manager and you fell into this asset management world, now these people are coming up studying how to do it. That’s great but I think that people that come in with that type of background are probably going to be very stuck in their ways a little bit. “This is how I was taught it should be done, this is how we need to apply these procedures”.

I would say that they should reach out to the many departments and people that they’ll be interacting with and learn how they work because in most cases, a DAM is a supporting role much like a supporting actor is trying to help the lead shine. That’s kind of what we’re doing. We’re finding ways to help the company shine and generate revenue off of what we’re doing. But we’re not necessarily the revenue generator. I think you need to keep that in mind and understand that you’re part of a larger team and it’s not just about the best way for you to manage assets, but the best way for the assets that you manage to serve the company that you work for.

Finally, the one thing that I beat like a dead horse to all of the more entry level people that I work with is network and don’t burn bridges. Your network is what helps you succeed in the industry. That’s how you get jobs, that’s how you meet people, that’s how you make the contacts for the job that you want. It’s very important to have your Linkedin account set up and have it up to date and make sure that you’re constantly keeping in touch with all of the people that you interacted with professionally. It’s very easy today to contact people that you’ve worked with in the past without being a pain in their butt.

I remember when I was getting in making phone calls to people that I’d run into and they just don’t have the time of day to take calls and do that type of thing. But you can easily send a message that they can get back to you at their convenience. The current era is the easiest era to network ever because you just have to search people, and use that to your advantage. Networking is really the key factor that I’ve had in my success I think.

Henrik de Gyor: Great. Well, thanks Dan.

Dan Piro: Thanks.

Henrik de Gyor: For more on this and other Digital Asset Management topics, go to anotherdampodcast.com where you’ll find another 190 other episodes like this. If you have any comments or questions, please feel free to email me at anotherdamblog@gmail.com. Thanks again.

 

 

 

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NYC DAM Meetup on Digital Asset Management and Project Management

On October 28, 2014, NYC DAM Meetup held a panel discussion on Digital Asset Management and Project Management.

While this time we did not video record the panel discussion, we were able to audio record the whole panel discussion.

Below is the unedited audio recording of this panel discussion (Duration: 90 minutes)

 

 

Panel discussion included:

  • Joseph Bachana, President, DPCI
  • Katie Hedrington, Implementation Consultant, Bynder
  • Alex Struminger, Principal, Struminger & Company

Moderated by Henrik de Gyor, Co-organizer of NYC DAM Meetup, DAM Consultant and host of Another DAM podcast

Find out why NYC DAM Meetup continues to get great reviews from the audience.

Enjoy.

 

Need a Digital Asset Management Consultant?

Another DAM Consultancy can help. Contact us today.


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Another DAM Podcast interview with Elizabeth Keathley on Digital Asset Management

Elizabeth Keathley discusses Digital Asset Management

 

 

Here are the questions asked:

  • How are you involved with Digital Asset Management?
  • You recently authored a new book called Digital Asset Management: Content Architectures, Project Management, and Creating Order out of Media Chaos. Explain why you decided to write this and why people should read it.
  • What are the biggest challenges and successes with Digital Asset Management?
  • What advice would you like to share with DAM Professionals and people aspiring to become DAM Professionals?

Transcript:

Henrik de Gyor:  [0:00] This is Another DAM Podcast about Digital Asset Management. I’m Henrik de Gyor. Today, I’m speaking with Elizabeth Keathley. Elizabeth, how are you?

Elizabeth Keathley:  [0:09] I’m well. How are you?

Henrik:  [0:12] Great. Elizabeth, how are you involved with Digital Asset Management?

Elizabeth:  [0:17] Wow. [laughs] I’m involved a lot with Digital Asset Management. I’m on the board of the DAM Foundation. I’m currently head of the education committee. I’m also an author. I have a book that just came out.

[0:31] Didn’t you see that on Amazon? Gosh, I write a lot about Digital Asset Management, and I own Atlanta Metadata Authority which helps people with staffing for Digital Asset Management, and I also go in and do a lot of arrangement and description of large sets for people.

[0:47] When you work in Digital Asset Management for a while, you get to this point where you grow the skill set or you can start manipulating thousands or even tens of thousands of assets at a time instead of touching individual ones. Although, you’re still going to do that from time to time anyway.

[1:04] I help people with their metadata modeling and flip everything into CSV sheets usually and help them with their controlled vocabulary and making everything standard and maybe some digital preservation concerns and, evening out their library so they can find things basically which is really just called metadata management. Some people call it metadata cleanup. In the old days, we used to call it library cataloging. Now, we just call it Digital Asset Management work mostly, I guess.

Henrik:  [1:36] You recently authored a new book called Digital Asset Management: Content Architectures, Project Management, and Creating Order out of Media Chaos.

Elizabeth:  [1:45] Yes, I did and you were the technical editor on that book, Henrik.

Henrik:  [1:49] I was.

Elizabeth:  [1:50] Yes, I was so glad to have somebody who gets it there and make me mind my Ps and Qs as we went through. I’m really glad the book is out. If people are thinking about buying it, I highly recommend trying to get hold of the PDF copy. I think that’s the best copy because it’s in color and all the links are active.

[2:08] I’m making the audio copy. It’s an abridged audio version, free on my website. If you go to atlantametadata.com, you can get the abridged audio version and the reason it’s abridged is that the book and its other forms has all these charts and graphs and illustrations and photos, but of course in the audiobook, you don’t get those and that is also part of why I made it free, because there is a substantial amount of the content missing in the audio version, but I wanted to do an audio version anyway because I remember when I was student I wanted to read these kind of books and I didn’t have the money, so I thought, “I kind of want to learn how to do podcasting and this kind of thing anyway, so a free audiobook version of my own work is a good way to start.”

Henrik:  [2:52] Can you explain why you decided to write this book, and why people should read it?

Elizabeth:  [2:56] I decided to write the book because for the past couple of years, I’ve been writing some articles for the Journal of Digital Media Management and working for the DAM Foundation. I realized that I have a lot of knowledge that people were interested in, and I really like writing about Digital Asset Management. I actually enjoy that process as masochistic as that may seem.

Elizabeth:  [3:16] Some people find it really painful but I kind of enjoy it, because when I sit down to write about Digital Asset Management, it makes me think about the things that I know in a different way and it forces me to express sort of the tenants of the practice of the systems that we work on in a way that I ordinarily wouldn’t do for myself. Honestly, it helps me remember things more.

[3:40] I have had the experience, and I don’t know if you’ve had this Henrik, where I would be working on a DAM and I would go back to do a task that I had done before, maybe altering a metadata model or getting beyond the code base of something. I couldn’t remember how to do it, and so I would email one of my workers and ask them, “Hey, could you just remind me how we do this?” They would forward me back the instructions I had written them a couple of years earlier on how to do that task. It’s just because if you don’t do it everyday, you forget the steps and that kind of thing.

[4:17] The book is very general. It doesn’t go with any specific systems because I think that the evolution of DAM systems is moving so fast that any book on that would be quickly dated. It’s more of a overview of what DAM systems are and how they work and how you can set one up and this sort of common issues. I want to get it all down in print form before I forget it, because we’re always learning new things and working on different things. I think it’s fun.

Henrik:  [4:43] What are the biggest challenges and successes with Digital Asset Management?

Elizabeth:  [4:48] Gosh. What are the biggest challenges and successes? I think the biggest challenges with Digital Asset Management are simply change management. In particular, I think that the way that we do hiring and promotion and human resource, in general right now, is really broken across corporate America.

[5:07] We have these human resource officers, and I tried to address this a little bit when I did the DAM Foundation Salary Survey, but I address it more in the book. We have these human resource officers and they want to put people in a category. They want to say either you’re a tech worker or you’re a marketing worker or you work in creative services or you work in print. Digital Asset Management is all of these things and more.

[5:32] We see this weird problem where people spend all these money on these solutions and they don’t necessarily get adopted across organizations because there’s this division of labor and this categorization of labor that in a lot ways is very artificial.

[5:47] The other thing that we see is that quite often, people who maybe are younger or coming at this as their first career or maybe even their third career, the job has been typed one way or the other and they can’t get there because it’s perceived to be wrong rung on the ladder, either too low or too high. That’s just ridiculous [laughs] . We can do the work and you’re good at the work. You should be allowed to have that position.

[6:11] This is something we are just going to continue to struggle with. There’s a lot of societal shifts going on with that now. I really like this Zappos model. Have you heard about this?

Henrik:  [6:19] Yes.

Elizabeth:  [6:20] Where there’s no hierarchy?

Henrik:  [6:22] Mm‑hmm.

Elizabeth:  [6:23] Can I tell you why I think it’s brilliant?

Henrik:  [6:24] Please.

Elizabeth:  [6:25] I think it’s brilliant because what I saw during my time in corporate America is that you have people who are maybe at the end of their career and they want to dial it back. They want to dial the responsibilities back. A lot of times, you see people saying, “Oh, they’re just sitting out their time or whatever.”

[6:41] Unfortunately, they’re sitting out their time in the management position and that can really mess everybody else up. What they should really be allowed to do is retain that seniority because they are valuable to the company for being there, but they shouldn’t be in a position of power but at the same that shouldn’t be viewed as a demotion.

[7:01] We want to keep those people in the workplace. They’re very valuable. There’s no reason they can’t continue to contribute, but why are we insisting that these people are senior management? At the same time, you might have people lower down the scale who don’t have a lot of project management skills because they’re new to the workforce or maybe because they’re younger, they’re starting a family.

[7:22] There’s all these different reasons why you might be given more responsibility, or less responsibility, but that doesn’t necessarily fit with the title of associate or newcomer or middle manager. You need to be able to take up steps up and down in responsibility in relation to what’s going on at your stage of life and not view that as having you take a hit, or for my generation of women who tend to be super educated, they shouldn’t have to drop out of the workforce at any point. They should just be able to dial it back for a little while.

[7:55] I think the Zappos model really allows for that. I think it’s going to allow for much more intergenerational harmony. Also, it’s going to compensate for the fact that we have this weird thing that’s happened for everybody who’s younger has all the educational credentials because they’ve had to get them with the baby boomers who are still in the workforce. It’s very weird right now. I think with that Zappos model is kind of brilliant. I hope it works and I hope it gets adopted, but I’m not holding my breath either. What do you think of it?

Henrik:  [8:25] It’s an interesting idea of having people being able to try new things, which is a struggle younger people, who are more junior in their career. Also, more senior people, to your point, going back down to basics, which I’ve seen many people try to do towards their retirement is they want to go back down the basics and not be remembered as ‘the boss’.

Elizabeth:  [8:47] If you have some 27‑year‑old who’s really got a good idea and just lighting it on fire and wants to work those 50‑hour weeks and manage a product, let him. I don’t see any reason why you shouldn’t harness that energy. Rather than say, “You need to slow down because you’re not going to be a manager for another 10 years and you just need to wait.”

Henrik:  [9:13] That’s primarily one of the reasons why the younger generation may leave a job.

Elizabeth:  [9:19] Because they’re not getting the chances that they want to take.

Henrik:  [9:22] Because the growth isn’t there.

Elizabeth:  [9:25] Yeah. I love the Zappos model. I hope that moves on. I guess the biggest challenges that I see in Digital Asset Management are just that human resource thing, and the biggest successes that I see, oh, my gosh, really, in the field of photography. Period. I’ve seen a lot of people that have able to start their businesses because they get Digital Asset Management in a way that no one else does.

[9:49] I saw this earlier in my life in the ’90s. There were a lot of people my age who just got the Internet early on in a way that other people didn’t and were able to make a good living out of it while being self‑employed. I see that a lot with Digital Asset Management, too, and it makes me really happy.

Henrik:  [10:07] I’ve noticed that the creation of photography doesn’t pay as much as the management of photography?

Elizabeth:  [10:14] Absolutely. When you have these kids now who’ve grown up with digital photography, which means they’ve always gotten instant feedback on lighting and composition, they never have a wait for a film to get developed, to learn what makes a good photograph. If they have the capacity to understand visual composition and light, they’re going to instinctively get it just by having a phone.

[10:36] The creation of great photography is less technical as it used to be. The value of that has dropped, but the management of photography, you’re right, that’s a rare skill. If you can do that, you could have your own business and you can travel the world and do what you want to do.

[10:51] I actually did a talk at Henry Stewart, New York in 2013 last year called ‘DAM in the Post‑Modern Workplace’, and I don’t remember if you saw that or not, I knew you were there.

Henrik:  [11:02] I did.

Elizabeth:  [11:03] I’m re‑releasing that as a video sometime in the next couple of weeks. I don’t know if anybody is going to watch it. It’s going to be weird because it’s going to be me talking over like a bunch of film clips and stuff, but I’m going to put it out there on YouTube because I really enjoyed giving that talk, and I think the people who got it got it and people who didn’t didn’t. I’m hoping it’ll get a wider audience. The people who need to pay attention to that will.

Henrik:  [11:26] What advice would you like to share with DAM professionals and people aspiring to become DAM professionals?

Elizabeth:  [11:32] Never stop reading. Read the Journal of Digital Media Management, listen to this blog, read the transcripts of your blog, which by the way, there’s a ton of quotes from your book in my book. Keep learning. It is moving so fast that if you stop for minute [laughs] or maybe not a minute, if you stop for 6 months or 12 months, you would not know what was going in Digital Asset Management.

[12:00] It’s moving so fast. If you don’t pay attention, you’re going to get left behind. The great way to make money on the Internet, of course, is to try to stay just a little bit ahead of what conventional practices are so that you know how to do the things that maybe other people don’t and then they can pay you to do them.

Henrik:  [12:20] Thanks, Elizabeth.

Elizabeth:  [12:22] Thanks, Henrik.

Henrik:  [12:23] For more on this and other Digital Asset Management topics, just log on to AnotherDAMblog.com. If you have any comments or questions, please feel free to email me at AnotherDAMblog@gmail.com

Thanks again.

 

Listen to Another DAM Podcast on Amazon Alexa, Apple Podcasts, AudioBoom, CastBox, Google Play,  RadioPublic, RSS, Spotify or TuneIn

 

Need a Digital Asset Management Consultant?

Another DAM Consultancy can help. Contact us today.